Robert Half Office Team Project Administrator in Cerritos, California

OfficeTeam is looking for a Project Administrator for a reputable organization in South LA/North Orange County. The Project Administrator's primary responsibility is to fulfill the administrative and project coordination needs of his/her assigned managers and teams. This involves anticipating project needs, managing workload, and producing work of the highest quality in a timely manner. We are looking for an innovative problem-solver with a great eye for detail and an even greater sense of ownership. The ideal candidate is someone who is seeking a challenge within the traditional role of an executive administrator. The ability to juggle multiple tasks, requests, and priorities while also coordinating and collaborating with team members is essential to success in the role. Having a "learning mindset", being proactive, and being a dedicated professional are significant characteristics in our future contributor. Although each Project Administrator provides support to specific managers, the position also functions as a member of the managers' project teams as well as a member of a "cross-project" administrative team. When workload is unusually heavy, the ability to effectively delegate tasks to and accept assignments from the rest of the administrative team is vital.

  • Assist managers in the organization and execution of his/her project management duties.

  • Serve as a liaison between project participants, project managers and other members of the Project Group by ensuring timely communication and monitoring of deadlines, sharing of resources and providing proactive support where possible.

  • Maintain up-to-date rosters of team members involved in a project.

  • Provide calendar management and coordination to individuals supported.

  • Organize meetings, special events, and travel arrangements.

  • Responsible for project document management including set up, organization, logging databases, maintenance, storage and closure.

  • Compose and process routine correspondence.

  • Record time details, document billable expenses, and process expense reports to facilitate billing and other accounting procedures.

  • Assist with monthly billing duties for the officers, managers, and/or experts they support, including proofreading and editing billing narratives and producing final invoices sent to clients.

  • Support business development initiatives by maintaining key contacts.

  • Type, assemble, organize, format, and edit/proof the team's work products (examples: affidavit/declaration, report, or presentation).

  • Perform photocopying, faxing, and preparation of materials for courier shipments, as needed.

  • Research and identify potential client conflicts relating to new business leads. For this and other great opportunities, please visit!

OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.

Apply for this job now or contact us today at 888.981.6731 for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

© 2018 OfficeTeam. A Robert Half Company. An Equal Opportunity Employer M/F/Disability/Veterans.

By clicking 'Apply Now' you are agreeing to Robert Half Terms of Use.

Req ID: 00750-9501129809

Functional Role: Secretary/Admin Asst

Country: USA

State: CA

City: Cerritos

Postal Code: 90703

Compensation: $18.00 to $25.00 per hour

Requirements: Qualifications

  • Bachelor's degree preferred.

  • 3+ years of directly related experience with at least 1 year of experience providing executive level support, in a professional services firm preferred.

  • Proficiency in MS Office required.

  • Experience working on various types of projects from initiation to closure.

  • Ability to utilize resources effectively, prioritize, multi-task, and move projects forward in a timely manner.

  • Demonstrates excellent critical thinking and problem solving skills to address non-routine or complex problems.

  • Superior teamwork skills, with the ability to delegate tasks or accept additional work, as needed.

  • Effectively anticipate, monitor and meet the needs of internal and external clients.

  • Excellent verbal and written communication skills.