Loyola Marymount University Administrative Coordinator in Los Angeles, California

Requisition Number: 0170532

Position Type: Staff

Division: Administration

Department: Conference & Event Services

Organizational Unit: Event Services

HR Classification Title: Administrative Coordinator

Work Status: Full-time Regular

Hours Per Week: 40

Days of Week: M-F

Shift Schedule:

Specific Work Schedule:

Posting Options: Internal and External

Position Summary:

Performs a variety of administrative duties to support the Event Services office by reserving campus wide events in the university scheduling database.

Position Specific Responsibilities:

  • Provide traditional administrative support in the daily operations of the Scheduling Office by enforcing routing policies, answering phones, filing, procedures and input reservations.

  • Enter and maintain space and client information in Resource 25 scheduling database.

  • Assist with event reservation process by approving daily event requests and communicating with clients via email and phone.

  • Communicate with clients regarding possible event reservations and equipment usage.

  • Assist with general maintenance and upkeep of the Event Services website.

  • Perform other duties as assigned.

Experience/Qualifications:

  • Some experience in a customer service setting. Experience in event/conference technology is desired.

  • Demonstrated knowledge in the principles of organization. Knowledge of various aspects of event/conference management.

  • Ability to work as part of a team. Ability to communicate well with a diverse population of faculty, staff, students, all levels of administrators, and other using tact and diplomacy at all times.

  • Ability to simultaneously work on multiple tasks with varying deadlines. Demonstrated ability to solve problems and flexibility in handling last minute changes.

  • Exemplary communication skills (both written and oral).

  • Basic knowledge of office machines, word processing, spreadsheet, email and databases. (Word, Excel and PowerPoint).

  • General knowledge of standard office procedures.

Required Education:

  • Typically a high school diploma or equivalent.

License/Certification/Registration Requirements:

Physical Demands (if applicable)

Special Instructions

Exemption Status: Non-Exempt

Salary Grade Minimum:


Salary Grade Midpoint:


Posting Date 09/13/2017

Application Deadline Date:

Applicant Documents

Required Documents

  • Resume/CV

  • Cover Letter

Optional Documents

  • List of References