CBRE Administrative Assistant in Los Angeles, California
Los Angeles, California, United States at https://cbre.referrals.selectminds.com/jobs/27629/other-jobs-matching/location-only
Requisition # 17025387
The purpose of this position is to provide support to the business group and managers within the primary functions of operations and administration to include but not limited to calendaring, system administration, presentation creation, reporting, special projects.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
Establishes and maintains record keeping and filing systems.
Monitor and oversee submission of various reports (monthly, quarterly, annual) in accordance with established deadlines.
Assists in the preparation and review of documents such as contracts, agreements and presentations.
Reviews and maintains records, files and information of network drives.
Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group.
May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials.
Completes expense reports and handles reconciliation of receipts for a designated work group.
Involves external interaction with CBRE teams across the US with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
Other duties may be assigned.
No formal supervisory responsibilities in this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.
CERTIFICATES and/or LICENSES
At minimum, a basic understanding of commercial property management processes and procedures with familiarity of general real estate terminology is strongly preferred.
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
Ability to write routine reports and correspondence. Ability to proof-read reports and edit content. Ability to effectively present information to an internal department and/or large groups of employees.
Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS and/or ABILITIES
Technical aptitude and ability to learn new programs quickly. Intermediate experience in Microsoft Office Suite especially in Excel, PowerPoint, and Outlook. Experience in Yardi is a plus. Strong organizational skills a must.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
US Company Profile
About CBRE (NYSE: CBG): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Work in an inclusive and collaborative environment with supportive teammates. Come experience the employee advantage at CBRE.
CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
As a Fortune 500 worldwide leader in real estate services, CBRE’s more than 70,000 professionals provide exceptional outcomes for clients in 60+ countries. When it comes to real estate, CBRE sees potential everywhere. We turn scale into strength, expense into performance, and property into prosperity. Visit CBRE.com.
About CBRE (NYSE: CBG): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Come experience the employee advantage at CBRE.
CBRE Limited is an equal opportunity employer who welcomes and encourages applications from all persons regardless of race, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law. Accommodations are available on request for all candidates at any time. If you require accommodation at any stage of the recruitment process, please contact CBRE Human Resources at firstname.lastname@example.org mailto: email@example.com or via telephone1-866-388-4346.
As a leader in real estate services, CBRE's professionals provide exceptional outcomes for clients in 60+ countries. Visit www.cbre.ca