CBRE Office Operations Manager in El Segundo, California

Office Operations Manager

El Segundo, California, United States at https://cbre.referrals.selectminds.com/jobs/24871/other-jobs-matching/location-only

Requisition # 17020571

JOB SUMMARY

With local and divisional senior management, acts as a business partner for efficient and strategic operations of a local office handling day-to-day issues as they arise. Supervises the office support staff in the following areas: accounting, administration, word processing, and marketing.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsible for the Real Estate and Business licensing processes to ensure full compliance with state and local licensing requirements.

Directs the maintenance of listing and transaction files, ensuring compliance with local, state and federal regulations, Real Estate Commission rules and compliance with corporate policies.

Maintains the facility, company records and fixed assets in conjunction with Corporate Real Estate.

In conjunction with regional marketing, ensures that all collateral, press releases and web publishing are in accordance with company standards.

Works in conjunction with local Marketing Manager and regional/corporate marketing and communications to ensure effective marketing service delivery, business promotion, advertisement and public relations.

Manage and sets priorities for local IT resources and assesses technology and associated training needs in conjunction with Corporate IT to ensure the technology needs of office are met.

Manages the procurement and maintenance of office supplies and equipment and coordinates and maintains vendor service contracts in conjunction with the national procurement office. In conjunction with regional Research director, oversees research employees) to ensure that office priorities are met.

May assist with facilities needs (including maintenance, access, new hire orientation) of other lines of business.

Plans and manages office construction and moves as required. Acts as liaison between offices and building management.

Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Provides formal supervision to individual employees within single functional or operational area. Recommends staff recruitment, selection, promotion, advancement, corrective action and termination. Plans and monitors appropriate staffing levels and utilization of labor, including overtime.

Prepares and delivers performance appraisal for staff. Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

Bachelor's degree (BA/BS) from four-year college or university. Minimum of 3 to 5 years of related experience or minimum of 4 plus years experience including two years of management experience; or equivalent combination of education and experience. Experience managing office operations in a customer-focused service firm with multi-location structure. Knowledge of Finance, HR, staff management facilities management, Information Technology, and Market Research.

CERTIFICATES and/or LICENSES

None.

COMMUNICATION SKILLS

Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to internal and external clients. Ability to effectively present information. Ability to respond effectively to sensitive issues.

FINANCIAL KNOWLEDGE

Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis.

REASONING ABILITY

Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative kills.

OTHER SKILLS and/or ABILITIES

Computer literate. Proficiency in Microsoft Office suite and other software. Knowledge of real estate terminology.

SCOPE OF RESPONSIBILITY

Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines. Errors in judgment may cause short-term impact to departments. Responsible for operational support of multiple or single offices with up to 250 employees and revenue generation of approx. $50 million for the GBU and $20 million for Advisory Services.

US Company Profile

About CBRE (NYSE: CBG): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Work in an inclusive and collaborative environment with supportive teammates. Come experience the employee advantage at CBRE.

CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

As a Fortune 500 worldwide leader in real estate services, CBRE’s more than 70,000 professionals provide exceptional outcomes for clients in 60+ countries. When it comes to real estate, CBRE sees potential everywhere. We turn scale into strength, expense into performance, and property into prosperity. Visit CBRE.com.

Canada Profile

About CBRE (NYSE: CBG): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Come experience the employee advantage at CBRE.

CBRE Limited is an equal opportunity employer who welcomes and encourages applications from all persons regardless of race, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law. Accommodations are available on request for all candidates at any time. If you require accommodation at any stage of the recruitment process, please contact CBRE Human Resources at hrsccanada@cbre.com mailto: hrsccanada@cbre.com or via telephone1-866-388-4346.

As a leader in real estate services, CBRE's professionals provide exceptional outcomes for clients in 60+ countries. Visit www.cbre.ca