The Walt Disney Company Secretary IV in Burbank, California
At Disney, we‘re storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.
Perform administrative duties including, but not limited to, screening and routing phone calls, arranging conference calls, managing calendars, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications.
Primary admin support responsibilities include multiple executives; including VPs and/or Director level.
Assist as back up support to other Executives
Coordinate conference calls, teleconferences and web-based meetings
Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning and tracking documents, data entry, word processing, and ordering supplies
Provide general office management support to team, including the maintenance of supplies and handling of building occupancy related matters
Oversee facility issues and work with building management as needed
Participate in administrative team, providing backup to other assistants and contributing to common administrative duties
On-board new employees, including physical and IT access, acquisition of appropriate equipment, providing general team and systems orientation, establishment of remote access and all other necessary functionality requirements
Planning, coordination of travel and events
Manage the planning, coordination, and execution of business travel (domestic and international), including trip logistics and itinerary, meeting coordination, remote support of executives who are out of the office and expense report processing in a timely manner.
Coordinate and support the planning of on-site and off-site events and meetings
Assist with special projects and events as needed
Communication & Correspondence - Interface with various internal Disney departments, Executives and business units
Preparing responses to correspondence containing routine inquiries
Adept in communicating (written and verbal) with Executive and Senior Executives
Post, update and maintain documents to SharePoint, Backlot, Confluence, One Drive and Yammer sites
Overall administrative assistant duties will be assigned including phone coverage, calendaring various schedules.
Daily touch bases will take place to review information and schedules.
May participate in larger-scale projects that require weekly, monthly or quarterly touch base meetings.
Basic Qualifications :
3-5 years of experience and proficient in Microsoft Office/ Office 365 components (Outlook, Word, PowerPoint and Excel)
Minimum of 1 year using business management software (Ex. SAP)
Comfort with social media and collaboration applications
Strong organizational skills , follow up and follow through are required
Ability to multi-task and operate within an organization conducting business multiple time zones is required
Strong interpersonal skills, with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining absolute professionalism and confidentiality
Service orientated approach
Minimum of 5 - 7 years providing executive level administrative support
Preferred Qualifications :
Prefer 1-2 years of experience with SAP
Prefer experience with Video TeleConferencing (VTC) equipment and Applications (WebEx, Bluejeans, MS Lync)
Prefer experience with Apple and Windows desktop systems
Prefer 5+ years providing executive level administrative support in large organizations
Prefer 2 years providing administrative support in Human Resources
Company Overview :
At Corporate, you’ll team with the best in the business to build one of the most innovative global businesses in any industry. Uniquely positioned at the center of an exciting, multi-faceted Company, the forward-thinkers at Disney Corporate constantly pursue new ideas and technologies to help the Company’s many businesses drive value, all the while gaining something valuable from the experience themselves. Come see the most interesting Company from the most interesting point of view.
Additional Information :
This position is a legal entity of The Walt Disney Company, an equal opportunity employer.
Job ID: 478987BR
Job Posting Company: The Walt Disney Company (Corporate)